Using the Volunteer Management Software, prospective volunteers can apply online and the system will automate and track the processes needed for them to become active volunteers while ensuring your program is compliant.

Manage Volunteer Data

By clicking on a link from your program’s public website, applicants will be redirected to the VMS online application where they can create an account, provide consent for their background checks, and apply online in a three-step process:

1. Create a login and select the program they would like to volunteer with
2. Enter their personal information
3. Sign a consent and release

The system manages the tracking of applicants with various statuses throughout the application and approval process as well as storing the data of all active Class A volunteers.

Compliance

  • Confidential information requirements can be tailored to your State’s legal requirements.
  • Once prospective volunteers submit their application, the system automatically conducts a secure background check for volunteers over the age of 18 and auto approves volunteers with clean background checks when they complete their training.
  • Any background screenings that come back flagged will appear in the Admin dashboard marked, ‘Review Required.’
  • Automates training renewal reminders and sends automatic email requests for background check consent every three years.
  • Class A volunteers can make updates to their profile information when needed.

Online Training Programs

The Special Olympics Volunteer Management Software includes customizable online volunteer training courses as well as training courses for Coach/Volunteer Orientation, Protective Behaviors, and Concussion Awareness.

  • Applicants can begin the training process once their application is submitted. They can also logout and any progress will be saved until they log back in to complete it. A log is kept of when each volunteer attempts a course, including whether they pass or fail, and the date completed
  • Any applicant that has passed their background checks but have not completed their training will be flagged on the Admin dashboard.
  • Existing Class A Volunteers will be sent reminders when it’s time for their refresher training.
  • Shows volunteers who have passed a background check but haven’t completed their training